Document any action you take to obtain the correct name or SSN and continue to report the employee’s earnings using the SSN given to you. If you receive a corrected name or SSN from the employee after you filed the Form W-2, submit a Form W-2C to make the correction.
How do I mask my SSN on my W-2?
It finalizes a proposed rule issued in September 2017 with no substantive changes. Under the regulation, SSNs or other TINs can be masked with the first five digits of the nine-digit number replaced with asterisks or XXXs in the following formats: ***-**-1234. XXX-XX-1234.
Why does my W-2 not have my full SSN?
To combat identity theft, which often stems from data breaches, the IRS issued a final rule permitting employers to voluntarily truncate Social Security numbers on Form W-2s distributed to employees. This means that, as a small employer, you can choose to mask a portion of each employee’s Social Security Number.
What if my Social Security number is wrong on my W-2?
Can I file my taxes if there is a wrong number on my w2 for social security number? First, approach your employer (or your former employer) and ask them to both issue you a corrected W-2 (known as a W-2C), and to also send a corrected copy to the Social Security Administration.
Can SSN be truncated on W2?
Employers are not permitted to truncate their own Employer Identification Numbers (EINs) on Forms W-2 furnished to employees. In addition, employers may not truncate SSNs on Forms W-2 that are filed with the Social Security Administration or any state or local tax authority.
Should I truncate SSN on W-2?
In addition, employers may not truncate SSNs on Forms W-2 that are filed with the Social Security Administration or any state or local tax authority. The IRS has permitted truncation of SSNs on Payee copies of Forms 1099 since 2010. The truncating of Social Security Numbers is permitted, but not required.
Where to put middle name on social security Form W-2?
If the Social Security card contains a middle name, always complete the Form W-2 using just the middle initial (with no punctuation). Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C) You can enter a suffix; e.g., Jr., Sr., in location 62-65 of the Code RW, Employee Wage Record.
How does Social Security record an employer’s W-2?
Each year employers send Copy A of Forms W-2 to Social Security. Social Security matches the name and Social Security number (SSN) on each Form W-2 against its database of all SSNs issued. When we find a match, we record the earnings information from the Form W-2 in the employee’s earnings history.
How many spaces do you need for middle name on W-2?
The field for the middle name or initial is 15 spaces. You may enter either the middle initial or the full middle name.
