You may file Forms W-2 and W-3 electronically on the SSA’s Employer W-2 Filing Instructions and Information web page, which is also accessible at You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.
What does it mean to file W-2?
A W-2 tax form shows the amount of taxes withheld from your paycheck for the year and is used to file your federal and state taxes.
When can you file W-2?
January 31st is the deadline to file W-2s using Business Services Online or to submit paper Form W-2. If this date falls on a Saturday, Sunday, or legal holiday, the deadline will be the next business day. January 31st is the deadline to distribute Forms W-2 to employee(s).
Where do I file a W-2 form?
Send the forms by U.S. Postal Service to the Social Security Administration at Data Operations Center, Wilkes-Barre, PA 18769-0001.
When do you need to file a W2 form?
A W-2 form is used to report wage and salary information for employees earning wages. Example use: Those with one or more employees use this form to report wages and salary with income tax withheld. When would you need to file a W-2? If you made cash or noncash payments to one or more of your employees, you must file this form.
What’s the penalty for not filing a W2 form?
A. Failure to file Form W-2 by the deadline results in a $30 penalty per W-2. Filing 30 days after the due date raises the penalty to $60 per form, with a max fine of $500, or $200 for small business owners. Click here to know about Penalties .
Do you have to report your wages on W-2?
The IRS/SSA requires employers to report each of their employees’ wage information on Form W-2. Also, they have to report the taxes withheld from their employees’ paychecks such as federal & state income tax and the other taxes such as medicare, social security, etc., on their W-2 Forms.
Where can I get a copy of my current year W-2?
The quickest way to obtain a copy of your current year Form W-2 is through your employer. Your employer first submits Form W-2 to SSA; after SSA processes it, they transmit the federal tax information to the IRS.
