If the IRS considers you an employer, you’ll need to have an Employer Identification Number, or EIN, from the IRS before you file any forms related to your nanny or other household employee. Instead of your Social Security number, you’ll use your nine-digit EIN when reporting your nanny tax obligation.
What to do if family I nanny for does not give me W-2?
The nanny is still responsible for reporting her nanny wages and filing an income tax return even if she did not receive a form W-2. This is accomplished by completing Form 4852 Substitute Form W-2.
How long does it take to get an EIN for a nanny?
You can apply for an EIN online or receive one by mail or fax by submitting Form SS-4. You can get your EIN immediately if you apply online. It’ll generally take within four days by fax and about four weeks by mail. Once you have an EIN, you don’t need to apply for another one even if you change employees.
What do I need on my Nanny W-2 form?
Nannies who use the Form 4852 will need to provide the family’s name (both John and Mary Smith), their address and phone number (phone is not required but very helpful). If the nanny has received a Form W-2 from this family in the past, the nanny should report the EIN from the prior form.
How to calculate how much to withhold from nanny tax?
The information contained in this form is pertinent to calculating how much to withhold. You’ll need an employer identification number (EIN) if you’re responsible for a nanny tax, but this doesn’t have to be a challenge. It’s a simple matter of going online and applying for one. You can also mail or fax Form SS-4 to the IRS to apply.
Do you have to have employer ID number for nanny?
If you employ a nanny — or any other household worker such as a cleaner or cook — whom you pay directly, rather than contracting their work through a service, you’re an employer in the IRS’s eyes. As an employer with a tax burden, you’ll need to obtain an Employer Identification Number, or EIN. Who Pays the Nanny Tax?
